Elderly United
Elderly United’s Privacy Practices
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C.A.R.E / Homemaker / Personal Care/ MON AMI
Nutrition Programs / Meals on Wheels
Job Bank / Transportation / R.S.V.P.
Medical Claims/ Minority Outreach/ CHORE / Recreation Programs
Effective April 14, 2003
Elderly United’s Privacy Practices
This notice describes how medical
information about you may be used and disclosed and how you can get
access to this information. Please review it carefully.
Protecting the privacy and confidentiality of
information about out clients is very important to Elderly United of
Springfield & Clark County, Inc. (known as Elderly United). Accordingly,
we strive to comply with each of the following practices in everything we
do:
- We do not sell, rent, lease, or otherwise disclose personal information about our clients for purposes unrelated to our services. The personal information of our clients is of paramount importance to us. Therefore, we provide this information to our employees as necessary and to funding entities as required to allow them to help us develop and provide services to our clients. Exceptions are disclosures authorized by you any those that are permitted our required by law.
- We work to ensure information, integrity, and security. We use technology tools and design our business practices to help secure that the personal information of our clients is properly gathered, stored, and processed. WE also work to maintain the security of, and internal and external access to, the Protected Health Information (PHI) of our clients.
- We expect our employees, business associates, and funders to respect the personal information of our clients. Elderly United has business policies and practices in place to help ensure that our employees and funders carry out these practices and otherwise protect personal information about our clients. Employees are subject to censure, dismissal, or termination for violation of these policies.
Privacy Notice
Elderly United provides this notice to let you know about the current privacy practices of Elderly United. You do not need to do anything in response to this notice. This notice is merely to inform you about how we use and safeguard your information and ways you can have access to your Personal Health Information (PHI).
Collection of Information
As part of Elderly United’s normal operating procedures, Elderly United needs to obtain information to determine an individual’s eligibility for our services, and to determine the most appropriate service for that individual. Elderly United may collect identifiable Protected Health Information (PHI) about Elderly United’s clients, including:
§ Information from our clients (names, addresses, birth dates, and financial and health information).
§ Information about the clients’ use of Elderly United’s services from Elderly United’s employees and data records.
§ Information from the clients’ health care provider (including health history).
Disclosure of Information
Elderly United may disclose the identifiable PHI we collect, as described above, to other third parties as authorized by you, or as required or permitted by law.
Our employees will make disclosures of our client’s PHI only while acting on behalf of Elderly United, and furthermore, will make such disclosures only as Elderly United itself is permitted to make.
Neither Elderly United nor our employees will use or share with other parties any PHI about Elderly United clients for any purpose other than disclosures for the performance of services by Elderly United or on our behalf, to evaluate the quality of our services, disclosures that are permitted or required by law, ore disclosures that the client has authorized.
Neither Elderly United nor its employees will further disclose any PHI about a former client of Elderly United other than that as may be required or permitted by law.
Any disclosures permitted under this policy by Elderly United or its employees will contain only minimum necessary data, unless authorized by the client, or disclosed for treatment reasons. A log of authorized disclosure requests and of information disclosed will be maintained for 6 years, and a client may request that information at any time during that period.
Confidentiality and Security
Elderly United will safeguard, according to strict standards of security and confidentiality, any information we collect, receive or maintain about Elderly United’s clients. Elderly United maintains administrative, technical, and physical safeguards to ensure the security and confidentiality of our client information and records, to protect against anticipated threats or hazards to such records, and to protect against unauthorized access to or use of such information or records.
Internally, Elderly United limits access to our clients’ information to only those employees who need access to the information to perform their job functions.
Employees who misuse information are subject to disciplinary actions, which could include termination. Externally, we do not disclose client information to any third parties unless we have been authorized to do so by the client, or are required or permitted to make the disclosure by law.
Notice of Privacy Practices-Protected Health Information
A copy of any PHI that Elderly United has collected about you is available as allowed by law and permitted by privacy practices and policies by sending a written request to: Elderly United, ATTN: PHI Request, 101 South Fountain Avenue, Springfield, Ohio 45502.
If you would like a copy of Elderly United’s Notice of Privacy Practices-Protected Health Information, issued pursuant to the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA), copies are available by sending a written request to: Elderly United, ATTN: Privacy Practices, 101 South Fountain Avenue, Springfield, Ohio 45502.
Elderly United’s Privacy Officer is D. McNutt,
and requests for or Authorizations for Disclosures should be mailed to:
Elderly United, ATTN: Privacy Officer, 101 South Fountain Avenue,
Springfield, Ohio 45502.
Home - General Information - C.A.R.E./Homemaker/Personal
Care/Mon Ami - Nutrition Programs/Meals on
Wheels - Job Bank/Transportation/R.S.V.P.
- Medical Claims/Chore/Minority
Outreach/Recreation Programs